Secretary to Director



Objectives of the Position
•Office Management and organization.
•Support director and team daily operation.


Task description
•Daily Secretarial support to Director
-Be responseble for Director’s daily schedule, incl Meeting/appointment/Business Trip arrangement;
-Prepare daily work folder and priority meeting folder, check and prepare all slides, doc.;
-Phone call, handle all inquiries incoming call, set-up and carry on the daily calling out list;
-Sort out, classify and file all Director’s documents. Handle reibursement issue;
-Doc signature from Director
• Team Administrative Work
-Handle admin requestments from ITM E4 managers;
-New policy/system information transmit; Processing and collection HR requirement in between ITM;
-Organize and coordinate ITM internal meeting;
-Organize ITM Team events;
-Screen to control interruptions to Director, arrange amenities as needed;
-Be responsible for visitor‘s Invitation Letter application;
-Provide assistance to international visitors-Hotel reservation, airport pick-up, meeting/schedule arrangement,etc



•Education
-University Degree in English, Business Administration or equivalent higher education, German  is a plus.
•Experience
-2-3 years’ work experience in administrative work or office management, prior experience in Daimler China is preferred
-Good communication skills (English and Chinese) both oral and written, proficient in MS Office software applications
-Good in multi-tasking management and interpersonal communication management, prior experience on office administrative job a plus
•Special Knowledge:
-Good interpersonal communication skills
-Strong analytical and problem-solving skills
-Excellent command of spoken and written Chinese and English
-Basic German Language communication would be preferred
-Basic Project Management Knowledge and experience
-Basic Knowledge of Procurement management


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