Secretary to Director 秘书

Objective of job 
•    Office Management and organization
•    Support director and team daily operation

Main tasks 
•    Secretarial Support to Director
    - Be responsible for Director’s daily schedule, incl Meeting/Appointment/ Business Trip arrangement 
    - Prepare daily work folder and priority meeting folder, check and prepare slides, doc., do documentation and archive.
    - Sort our, classify and dile all Director’s documents
    - Signature management
    - Handle reimbursement issue
•    Team Administrative Work
    - Handle admin requestments from E4 managers;
    - New policy/system information transmit; Processing and collection HR requirement within department;
    - Organize and facilitate Department meetings;
    - Organize and coordinate Cross-department events;
    - Screen to control interruptions to Director, arrange amenities as needed;
    - Office management: stationery ordering, department inventory tracking, etc.
    - Assist department head to monitor and coordinate projects/ tasks status
    - Be responsible for visitor’s Invitation Letter application;
    - Provide assistance to international visitors- Hotel reservation, airport pick-up, meeting/schedule arrangement, etc
•    Communication 
    - Communicating with internal and external parties on day to day business work
    - Researching and gathering informations as required by Director
•    Agile Working Mode Support 
    - Kanban & Electronic Kanbo tool maintainence.
    - Other tasks related to Agile working mode: Projects support, Retrospective, utilization, etc.
 

Education 
•    University Degree in English, Business Administation or a related area or the equivalent combination of education and/or experience
Experience 
•    2-3 years working experience in administrative work or office management, prior experience in Daimler China is preferred 

Specific Knowledge
•    Excellent command of spoken and written English and Mandarin, German is a plus
•    Good interpersonal communication skills
•    Strong analytical and problem-solving skills
•    Basic Project Management Knowledge and experience 
•    Basic Knowledge of Procurement management

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