Secretary to Director (秘书)

Objective of job
• Office Management and organization
• Support director and team daily operation
Task description
• Administrative Support to Director
- Be responsible for Director’s daily schedule, incl Meeting/Appointment/ Business Trip arrangement
- Prepare daily work folder and priority meeting folder, check and prepare slides, doc., do documentation and archive.
- Assist department head to monitor and coordinate projects/ tasks status
- Organize and facilitate Department Manager meeting
- Maintain work calendar to make sure appointments and activities are arranged appropriately
- Contract management
- Office procurement and asset management
• Team Administrative Work
- Support admin requestments from department senior managers;
- New policy/system information transmit; Processing and collection HR requirement within department;
- Organize and facilitate Department meetings;
- Organize and coordinate Cross-department events;
- Screen to control interruptions to Director, arrange amenities as needed;
- Office management: stationery ordering, department inventory tracking, etc.
- Assist department head to monitor and coordinate projects/ tasks status
- Be responsible for visitor’s Invitation Letter application;
- Provide assistance to international visitors- Hotel reservation, airport pick-up, meeting/schedule arrangement, etc
• Communication
- Communicating with internal and external parties on day to day business work
- Researching and gathering informations as required by Director
• Agile Working Mode Support
- Work for North Star Speed Pillar and support on North Star Strategy Promotion
- Kanban & Electronic Kanbo tool maintainence.
- Other tasks related to Agile working mode: Projects support, Retrospective, utilization, etc.

University Degree in Business or a related area or the equivalent combination of education and/or experience
2-3 years working experience in administrative work or office management
Specific Knowledge
• Excellent command of spoken and written English and Mandarin
• Good interpersonal communication skills
• Strong analytical and problem-solving skills
• Basic Project Management Knowledge and experience
• Basic Knowledge of Procurement management

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