Secretary to Director

Objective of job
- Provide fully secretarial and logistic support to Director of Marketing
- Support Marketing team members for various activiteis and operations
Tasks
1. Secretary Function:
- Provide full secretarial and logistic support to director
- Make travel arrangement, air ticket booking and hotel reservations
- Recevie and assist visitors and telephone callers. Review and screen incoming faxes and mails; classified by nature and priority
- Maintain work calendar to make sure appointments and activities are arranged appropriately
- Meeting preparation for documents and room set-up. Meeting mintues taking.
- Company car management
- Expense claim
2. Executive Support
- Provide executive support to director and taking respoponsibilities delegated by director in terms of maning tasks and others.
3. Communication
- Following-up on deadlines and insuring information is available, communicating with intenral and external department on day to day business work
- Researching and gathering information
4. Procurement
- Master EBP system to provided procurement ralted support for the proejcts and purchase
5. Administrative Support
- Follow up the proceedings for the paper documents to ensure efficiency business related
- Ordering and managing officie supplies
- HR coordination
- Post mail picking up and distribution

Qualification
Education:
- Universtiy graduate, preferred bachelor degrees include Marketing, Business Management, Language, Economy
Experience:
- Solid working experience in a multi-national corporate environment
- Well organized, logical thinker presentable and attention to details, desire to meet and set higher standards of excellence
Specific Knowledge and skills:
- Excellent verbal and written English and Chinese, German would be a plus
- Excellent time managmenet skills
- Detail-oriented, patient, able to deal with multi-tasks, team player
- Excellent skill in computer, eps. MS Office softwares
- High sense of information security

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